Bylaws

BYLAWS of the 36th DISTRICT DEMOCRATS

PREAMBLE/MISSION

The mission of the 36th District Democrats is to increase political participation and civic involvement in the District by educating residents about the principles of the Democratic Party and empowering residents to support campaigns that reflect Democratic values.  We endorse candidates, and ballot measures, and develop a legislative agenda that reflects the priorities of the District and the platform, policies, and values of the Democratic Party. Our goal is to provide funds and organizational support to advance Democratic campaigns and candidates that support our values through Get Out The Vote (GOTV) organizing, voter registration and education.

ARTICLE I – NAME 

The name of this organization shall be the “36th District Democrats.” 

ARTICLE II – POLICY 

Section 1. This organization shall function continuously and shall otherwise operate according to state law and the applicable Bylaws and rules of the King County Democratic Central Committee and the State and National Democratic Charters and rules. 

Section 2. It shall be the policy of this organization to contribute to the growth, development, and influence of the Democratic Party; and to increase Party responsibility by guaranteeing maximum participation, equal representation and equal treatment of all. 

Section 3. This organization shall support the goals and principles of the Democratic Party and those candidates who, by their records and reputations, are in general agreement with adopted Party platforms, and who have been endorsed by this organization. 

ARTICLE III – MEMBERSHIP 

Section 1. All 36th District Precinct Committee Officers (PCOs), whether Elected, Appointed, or Acting, shall be voting members of this organization.

a.  Elected PCOs are PCOs elected pursuant to RCW 29A.80.051.

b.  Appointed PCOs are PCOs appointed by the 36th District Democratic PCOs to represent the precinct in which they are registered to vote.

c.  Acting PCOs are PCOs appointed by the 36th District Democratic PCOs to represent a 36th District precinct in which they are not registered to vote.

Section 2. Any registered voter in the 36th District who declares that he or she is a Democrat, who agrees to have his or her name published as a Democrat, and who pays dues to the 36th District Democrats shall be a voting member in this organization. Any other person who declares that he or she is a Democrat and pays dues to the 36th District Democrats shall be a non-voting member in this organization. 

Section 3. Dues.

a.  Annual dues for members shall be:

  1. $5.00 for those who are low income. 
  2. $36.00 for families 
  3. $25.00 for other members. 
  4. Other membership categories may be established by majority vote of the membership to acknowledge additional levels of financial support.

b.  Membership under Section 2 shall expire on December 31st of the calendar year in which dues are received.

c.  Voting privileges at a meeting will be extended to voting members whose dues were received either 25 days prior to the meeting or by the date of the previous District meeting. This requirement for advance payment of dues is waived (i.e. an eligible person may pay dues at that meeting and be immediately eligible to vote) under either of the following circumstances:

  1. At any meeting, for those who were members in good standing during the previous calendar year under either Section 1 or 2; or
  2. At the biennial reorganization meeting, for everyone.

d.  The Executive Board may exercise the option of waiving dues and extending annual membership status to any person for whom the payment of dues would constitute a hardship.

Section 4. PCOs shall be encouraged to pay dues, but retain voting privileges regardless of dues status. For matters for which only Elected and Appointed PCOs can vote under Article VI, Sections 2 and 3, the Elected and Appointed PCOs attain these voting rights per the rules of the King County Democratic Central Committee. For matters for which all 36th members can vote under Article VI, Section 1, Appointed and Acting PCOs attain voting rights at the next meeting following the meeting at which the PCO is appointed (unless the PCO is already a member by paying dues under Section 3(c), above); except for Reorganization meetings held in January of every odd-numbered year pursuant to RCW 29A.80.061, at which Appointed and Acting PCOs can vote as members immediately upon appointment.  Elected PCOs attain membership rights upon taking office on December 1st of an even-number year.

ARTICLE IV – PRECINCT COMMITTEE OFFICERS 

The procedures of the rules of the King County Democratic Central Committee shall govern the appointment of PCOs, except for the requirement that appointed and acting PCO’s collect signatures of 10 registered voters in the precinct. 

ARTICLE V – MEETINGS 

Section 1. A District meeting may be a regular or a special meeting. 

Section 2. Meetings shall be held monthly; November and December meetings shall be at the discretion of the Executive Board.

Section 3. Special meetings may be called by the Chair or a majority of the Executive Board. 

Section 4. District Meetings will serve as a forum, where free and open discussion of all political ideas and issues will be encouraged. If necessary, the Chair may impose rules for formal debate on important issues. 

Section 5. District meetings, except as otherwise specifically provided for by rules adopted, shall be held pursuant to and in conformity with Robert’s Rules of Order, as most recently revised. 

Section 6. Quorum. A quorum shall consist of 20 members at all District meetings. At least 15 PCOs must be present for consideration of any matter on which only PCO’s may vote, except that only 10 PCO’s must be present to consider the approval of PCO applications. 

Section 7. Notice of meetings. At least ten days in advance of the meeting date, a written notice stating the time and place of the meeting shall be mailed to each member, either by electronic mail or regular mail. To the extent practical, every effort will be made to accommodate the members as to preferences for either e-mail or regular mail. 

ARTICLE VI – VOTING PROCEDURES 

Section 1. Voting privileges on all business that comes before the organization will be extended to all voting members in good standing, except as provided in Sections 2 and 3.

Section 2. During a Reorganization meeting held in January of every odd-numbered year pursuant to RCW 29A.80.061, only Elected PCOs may vote on the following:

a.  Election of the Chair, Vice-Chair, Delegates to the King County Democratic Central Committee, and Delegates to the Washington State Democratic Central Committee.

b.  Adoption or amendment of the organization’s Bylaws.

Section 3.  During any meeting other than a Reorganization meeting under Section 2, only Elected or Appointed PCOs may vote on the following:

a.  Election of the Chair, Vice-Chair, Delegates to the King County Democratic Central Committee, and Delegates to the Washington State Democratic Central Committee.

b.  Filling of legislative vacancies.

c.  Approval of PCO applications.

d.  Adoption or amendment of the organization’s Bylaws.

Section 4. Formal nominations shall be made from the floor by any member for any race. A person who is unable to attend an election meeting must announce their candidacy with a written statement. 

Section 5. In a contested election, voting shall be by show of hands or signed ballot. 

Section 6. Proxies shall not be allowed. 

Section 7. The nominations and elections for each office shall be held one at a time. Nominating speeches shall be limited in time. 

Section 8. Balloting Requirements:

a.  All officers shall be elected by a majority of those eligible to vote for the office present and voting. In the event that no person receives a majority on the first ballot cast, the person receiving the fewest votes shall be eliminated. On each succeeding vote the same rule shall apply until one person receives the majority of votes for the position.

b.  In case of balloting to fill a legislative vacancy, the vote for each position shall be considered a separate election, and signed ballots shall be used.

ARTICLE VII -OFFICERS AND DUTIES 

Section 1. Only Elected, Appointed, or Acting PCOs, or those willing to be appointed as an Appointed or Acting PCO at the earliest opportunity, may be elected to the following offices:

a.  Chair – The Chair shall serve as the executive officer of the organization and chair meetings of the membership and the Executive Board.

b.  Vice-Chair – The Vice-Chair shall serve in the absence of the Chair and shall serve as the chair of the Administration and Finance Committee.

Section 2. Voting members in good standing may be elected to the following offices: 

a.  Treasurer: The Treasurer shall receive and disburse funds of the organization, prepare a financial report for each regular meeting of the organization, and file such public disclosure reports as are required by law.  The Treasurer shall serve on the Administration and Finance Committee.

b.  Secretary: The Secretary shall keep minutes of all meetings and all records of the organization except as assigned to other officers.  The Secretary shall serve on the Administration and Finance Committee.

c.  Political Director: The Political Director shall be responsible for the Get Out The Vote (GOTV) organizing, voter registration, and precinct organization.  The Political Director shall work with the Neighborhood Committee Officers (“NCOs”) to oversee PCO recruitment and management, literature distribution, precinct caucus management, and shall perform other duties as directed by the Chair.  The Political Director shall serve as chair of the Political Committee.

d.  Policy Director: The Policy Director shall be responsible for educating the membership about relevant local, state, and national policy and political issues; maintaining open communication with other Democratic organizations, advocacy organizations and constituencies; coordinating lobbying activity; researching ballot measures and propositions; developing a draft platform prior to the legislative district caucus; and other duties as assigned by the Chair.  The Policy Director shall serve as chair of the Policy Committee.

e.  Communications Director: The Communications Director shall be responsible for communications between the organization, the membership, and the public, including the newsletter, website, social media, and press releases.  The Communications Committee shall also be responsible for the organization’s information technology systems, voter database and membership list; and other functions as assigned by the Chair.  The Communications Director shall serve as chair of the Communications Committee.

f.  Washington State Democratic Central Committee Representatives:  Two representatives of different genders shall represent the organization at State Democratic Central Committee meetings and report to the membership at regular meetings.  These representatives shall serve as officers on the Policy Committee. 

g.  King County Democratic Central Committee Representatives: Two representatives of different genders shall represent the organization at King County Democratic Central Committee meetings and report to the membership at regular meetings.  These representatives shall serve as officers on the Policy Committee. 

h.  Neighborhood Committee Officers (“NCOs”):  There shall be at least three NCOs elected to help organize the precincts, including membership recruitment, literature distribution, and precinct caucus management.  Additional NCO positions may be created under Section 3.  The NCOs shall serve on the Political Committee.  The Political Committee shall divide the precincts of the district between the NCOs from time to time based on the needs of the organization and the resources available.  The NCOs will be responsible for organizing their assigned precincts and representing the PCOs in their assigned precincts on the Political Committee and the Executive Board.

Section 3.  In an addition to the elected officer positions specified in Sections 1 and 2 of this Article, other elected officer positions may be created through the following procedure:

a.  The Nominating Committee or the membership recommends the creation of a new elected officer position and job description by majority vote;

b.  The recommended position and job description are published in the notice of the meeting, including notice of a vote on creating the position at the next membership meeting; and

c.  The membership approves the creation of the position by a two-thirds vote at the membership meeting following publication in the newsletter.

Section 4.  A vacant elected officer position created under Section 3 may be eliminated following the same procedure in Section 3.  Elected positions specified in Sections 1 and 2 can only be eliminated by amending these bylaws.

Section 5.  An individual may concurrently serve in more than one elected officer position, except that an individual shall not concurrently serve in more than one of the following elected officer positions:  Chair, Vice Chair, Secretary, Treasurer, Political Director, Policy Director, and Communications Director.  A person serving in more than one officer position shall retain only one vote on the Executive Board.

Section 6. The Chair may appoint the following non-voting officers: Parliamentarian and Sergeant-at-Arms.

Section 7. All positions shall perform such other functions as may from time to time be delegated by the Chair. 

ARTICLE VIII – ELECTION OF OFFICERS, TERM OF OFFICE, VACANCIES 

Section 1. All officers specified in Article VII, Sections 1 and 2, shall be elected at the District reorganization meeting held in January of each odd-numbered year and shall serve until their successors are elected at the next reorganization meeting two years later. 

Section 2. In the event of a vacancy occurring after the District reorganization meeting in any of the elected offices specified in Article VII, Sections 1 and 2, an election shall be held to fill such vacancy at the next meeting of the organization, provided that notice of the election shall have been published in the notice of the meeting. 

Section 3.  In the event of a vacancy occurring after the District reorganization meeting in any of the elected officer positions created under Article VII, Section 3, or upon the creation of the position, an election may be called by the Nominating Committee or by a majority vote of the membership.  Such election shall be held at the next meeting of the organization, provided that notice of the election shall have been published in the notice of the meeting.

Section 4.  Upon the call of an election for a position created under Article VII, Section 3, the Nominating Committee may select a recommended nominee for that position.  At the time of the election, the recommended nominee shall be an automatic nominee for the election, provided that notice of the nomination shall have been published in the notice of the meeting.  The floor shall be open for other nominations from the membership and the position shall be filled by majority vote.

Section 5.  At a reorganization meeting, advance notice is not required for a vote to create a position under Article VII, Section 3, or the election of an officer to that position.  Such vote or election may be proposed by the Nominating Committee or membership and held immediately.

ARTICLE IX – REMOVAL FROM OFFICE

At any regular meeting, by a two-thirds vote of the members eligible to vote for the office present and voting, the organization may remove any elected officer who has failed to carry out the duties of the office; except that the Chair may be removed by a majority of the Elected PCOs pursuant to RCW 29A.80.061. 

ARTICLE X – EXECUTIVE BOARD 

Section 1. The Executive Board shall consist of all elected officers of this organization, including officers specified in Article VII, Sections 1 and 2 and officers filling positions created under Article VII, Section 3, any elected officer of the King County Democratic Central Committee (KCDCC), State Central Committee of the Washington State Democratic Central Committee (WSDCC), or Democratic National Committee (DNC) who resides in the 36th District and is a member of the organization. It may also include as non-voting officers the other officers appointed by the Chair.

Section 2. The Executive Board shall meet every month or as necessary at the call of the Chair. Notice of such meeting shall be published on the organization website.  In urgent situations, special meetings may be called by the Chair or by a majority of the Executive Board officers. Executive Board meetings shall be open to the membership. 

Section 3.  The Executive Board shall be responsible for setting policy direction for the organization, and shall have sole authority to release funds unless that authority is delegated to a committee, except as provided in Article XV.

Section 4. A quorum of the Executive Board shall be 40% of the voting officers. 

Section 5.  If necessary, the Executive Board may conduct brief meetings and make decisions via email or other electronic communication.  When making decisions by email, a motion shall require a majority vote of the total number of elected officers.

ARTICLE XI – COMMITTEES

Section 1. The Chair shall establish four standing committees: Administration and Finance, Political, Policy, and Communications. The Chair may establish additional ad hoc committees and designate the chair and members thereof.

Section 2.  Administration and Finance Committee:  The Administration and Finance Committee shall be chaired by the Vice-Chair of the organization and shall include the Secretary, the Treasurer, and may include other officers in positions created under Article VII, Section 3.  The Administration and Finance Committee shall be responsible for organization finances, record-keeping, organizing events, fundraising, coordinating membership recruitment and retention, community service activities, and other functions as assigned by the Chair.

Section 3. Political Committee: The Political Committee shall be chaired by the Political Director and shall include the NCOs and may include other in positions created under Article VII, Section 3.  The Political Committee shall be responsible for Get Out The Vote (GOTV) organizing and voter registration. The Political Committee will organize the precincts, including PCO recruitment and management, literature distribution, precinct caucus organization, and other functions as assigned by the Chair.

Section 4. Policy Committee: The Policy Committee shall be chaired by the Policy Director and shall include the four elected State and County delegates and may include other officers in positions created under Article VII, Section 3.  The Policy Committee shall be responsible for educating the membership about relevant local, state, and national policy and political issues; maintaining open communication with other Democratic organizations, advocacy organizations, and constituencies; coordinating lobbying activity; researching ballot measures and propositions; developing a draft platform prior to the legislative district caucus; and other functions as assigned by the Chair.

Section 5. Communications Committee:  The Communications Committee shall be chaired by the Communications Director and may include other officers in positions created under Article VII, Section 3.  The Communications Committee shall be responsible for communications between the organization, the membership, and the public, including the newsletter, website, social media, press releases, and the creation of voter literature.  The Communications Committee shall also be responsible for the organization’s information technology systems, voter database and membership list, and other functions as assigned by the Chair.

Section 6.  Nominating Committee:  The Nominating Committee shall be chaired by the Chair of the organization and shall include the Vice Chair, Secretary, Treasurer, Political Director, Policy Director, and Communications Director.  The Nominating Committee shall have three powers:

a.  Recommend creation of elected officer positions and job descriptions to the membership under Article VII, Sections 3;

b.  Call an election under Article VIII, Sections 3 and 5, to fill such a position; and

c.  Recommend a nominee under Article VIII, Sections 4 and 5, to fill such a position.

ARTICLE XII – RESOLUTIONS

Section 1. All resolutions and motions not pertaining to the organizational business of the organization shall be published in full or in summary by electronic notification prior to the consideration at the next District meeting. However, if the subject is timely, and in the best interest of the organization, this rule may be suspended by a two-thirds vote of those present and voting. 

Section 2. All motions at a meeting of the membership or Executive Board (except procedural motions such as to approve the agenda, the minutes, the Treasurer’s report, etc.) shall be in writing and shall be delivered to the Secretary to be read into the record. 

ARTICLE XIII – ENDORSEMENT PROCEDURE 

Section 1. At any District meeting at which endorsements have been given as an item for the Agenda, the membership may endorse candidates for elective office, and any ballot measure. 

Section 2. Only self-identified Democrats may be endorsed by the membership, except candidates for judicial positions. 

Section 3. The Executive Board may make recommendations to the membership for endorsements, based on a two-thirds vote of the Executive Board officers present and voting. Any such recommendation shall be considered prior to any other motions to endorse.

a.  The Executive Board may adopt by a two-thirds vote an Endorsement Recommendation Policy consistent with these bylaws that establishes requirements that candidates and ballot measure representatives must follow to be considered for the Executive Board’s recommendation (e.g. participate in an endorsement interview, submit the KCDCC questionnaire, etc.)  If adopted, the Policy is binding unless suspended by a three-fourths vote of the Executive Board during the meeting at which an endorsement recommendation would be considered.  Any such Policy does not affect motions to endorse by the membership.  The Policy expires after the election for which candidates were considered for endorsement.

b.  When the Executive Board considers or votes on an endorsement recommendation concerning a particular office or ballot proposition, financially interested officers of the Executive Board must recuse himself or herself from such vote. For purposes of this subsection, the term “financially interested officers” includes only persons who are or expect to be: 

  1. A candidate for the particular office concerned. 
  2. A campaign manager or any other employee of such candidate or the candidate’s campaign committee.
  3. A campaign consultant or any other person compensated by such candidate or the candidate’s committee.
  4. A campaign manager or employee of, or consultant or other person compensated by, a committee for or against the particular ballot proposition.

Section 4

a.  Primary elections.

  1. Endorsements shall require a vote of 55% of the members present and voting.  More than one candidate for the same office may be endorsed.

    Endorsements prior to the close of the candidate filing period shall be very rare and shall require both an Executive Board recommendation and a 75 per cent vote of the members present and voting.

  2. A motion to endorse an additional candidate or candidates is not in order following passage of an endorsement motion.

b.  General Elections.

  1. A candidate who was endorsed by the District in the primary election shall be the endorsee of the District in the General Election, except as provided in Section 4(b)(2).
  2. A candidate for office on the General Election ballot who was not previously endorsed may be endorsed as a co-endorsee if that candidate receives a two-thirds vote of the Executive Board recommending a dual General Election endorsement, and a 75 per cent vote of the membership.
    If no candidate endorsed by the District advances to the General Election ballot, the endorsement of a candidate for the General Election shall follow the procedures and requirements of Section 4a(1 and 2).

Section 5. Sections 1 through 4 of this article also apply to revocation of endorsements, except that a revocation requires 2/3 of members present and voting.  Abstentions shall not count in any endorsement voting. 

Section 6. Any nominations made by a 36th district nominating convention held under the rules of the Washington State Democratic Party shall not affect the 36th District Democrats endorsement process.

Section 7. The 36th District literature distribution system may be used only for endorsed candidates or ballot measures. 

ARTICLE XIV – RESOURCE POLICY 

Section 1. District resources subject to this policy shall include maps, lists of members or voters, and copies of such materials in any form. 

Section 2. This organization uses, creates and enhances resources to manage and distribute District materials to its members, foster community and working cooperation among its members, and perform political outreach, organization and mobilization for residents of the District. Every attempt is made to support all NCOs, PCOs, and  volunteers in recruiting new members and performing grassroots political organizing. 

Section 3. The District shall have a public data policy that discloses the purpose of its data collection, its uses, and its dissemination, so that people can take responsibility for their own privacy. 

Section 4. District resources may be used for District projects as authorized by the Chair, the membership, or the Executive Board. To foster community and enhance grassroots political organizing, all members are entitled to and will have access to the membership list for non-commercial use. 

Section 5. The Chair may enter into joint-use agreements with other Democratic Party organizations with regard to District resources so long as the agreement contains restrictions on further use or distribution of the resources. 

Section 6. The Chair may enter into joint-use agreements with other users with regard to District resources so long as:

a.  The agreement contains restrictions on further use or distribution of the resources;

b.  The user is:

  1. An endorsed candidate;
  2. An incumbent 36th District legislator;
  3. An organization approved by a two-thirds vote at a District meeting for which notice of the proposed agreement has been published in the notice of the meeting; OR
  4. A candidate for District office who requires a list of those eligible to vote for the office sought.

Section 7. District resources obtained from the King County Department of Records and Elections or from a commercial source, and which do not have information added by the efforts of the District, may also be released pursuant to a policy to be adopted by the membership. 

ARTICLE XV- FINANCIAL PROCEDURES

Section 1. The Executive Board shall develop and monitor the District budget. The Executive Board shall draft an annual budget no later than its February meeting. The proposed budget shall be presented to the membership at the regular March meeting. The Treasurer shall prepare and publish regular reports on the organization website showing the annual budget and year-to-date revenues and expenditures.

Section 2. Any non-budgeted expenditure which exceeds $200.00 must be reviewed by the Executive Board and reported to the membership at the District meeting. 

Section 3. Expenditures that exceed the adopted budget by more than 10 per cent in any expense category, or that are not provided for by the budget, must be approved in advance by the Executive Board or the membership. When such an expenditure is necessary and must be made before the Executive Board or membership could realistically approve it, the emergency expenditure may be made with approval of all of the following officers:  the Chair, the Treasurer, and the relevant Committee Chair. However, such emergency expenditures should be avoided and must be reported to the Executive Board with an explanation regarding why it had to be made without Executive Board approval.

Section 4. The Committee responsible for any special or fundraising event shall develop and approve a budget in advance of the event, and report to the Executive Board. 

Section 5. Contributions to endorsed candidates, ballot measures, or other state or local Democratic organizations shall be reviewed by the Executive Board and ratified by the membership at a District meeting. When the organization’s meeting schedule does not allow timely contributions within the election cycle, Executive Board approval is sufficient, followed by notice to the membership. 

Section 6.  Organization funds may be spent only by the Treasurer or Chair and only by check, debit card, or electronic transfer.

Section 7. The District shall maintain a non-exempt account to which contributions from organizations, businesses, unions or other entities shall not exceed PDC allowed limits in a calendar year. Contributions from individuals or a candidate’s surplus funds account may be accepted in any denomination. The non-exempt account shall be the primary bank account for the organization although the district may elect to establish an additional exempt account. Contributions to the exempt account may be of any denomination from any source. However, expenditures from the exempt account are limited to exempt activities only (including, but not limited to sample ballots, voter registration expenses, voter identification or other party-building activities not related to the election of a particular candidate)

Section 8. The Executive Board may require that the books be audited. The Executive Board may establish an audit committee promptly after each reorganization meeting. The results of the audit shall be reported to the membership no later than the regular March meeting.  Executive Board may establish an audit committee promptly after each reorganization meeting. The results of the audit shall be reported to the membership no later than the regular March meeting. 

ARTICLE XVI – AMENDMENTS 

Section 1. These Bylaws shall function continuously. 

Section 2. These Bylaws may be amended:

a.  By a two-thirds vote of the Elected and Appointed PCOs present and voting at any District meeting, provided that notice of such proposed amendments shall have been published in the notice of that meeting, OR

b.  At a Reorganization meeting by a simple majority of the Elected PCOs present and voting, OR

c.  At the first regular meeting following Reorganization by a simple majority of the Elected and Appointed PCOs present and voting. 

ARTICLE XVII – MEETINGS AND VOTING DURING EMERGENCIES 

During a pandemic, natural disaster, or other emergency where meeting in person is not possible or safe, these provisions apply:

Section 1.  A “meeting” in these bylaws can include live gatherings of members by electronic means, such as a conference call or video conference, where all members can participate in organization business in real time.

Section 2.  Organization business may be conducted by electronic vote without a meeting, so long as procedures are otherwise consistent with these bylaws.

Section 3.  The membership may adopt, by majority vote, rules providing procedures for decisions made under Sections 1 and 2 of this article, including under what circumstances each method is used. Such rules may be adopted by electronic meeting or electronic vote following procedures adopted by the Executive Board.

Adopted December 16, 2004
Amended January 20, 2005
Amended January 18, 2007
Amended May 8, 2008
Amended January 8, 2009
Amended January 12, 2011
Amended February 15, 2012
Amended January 16, 2013
Amended February 20, 2013
Amended January 18, 2017
Amended February 15, 2017
Amended January 16, 2019
Amended February 20, 2019
Amended May 31, 2020


Emergency 36th LD Rules

At a special meeting held on May 31, 2020, a quorum of Elected and Appointed PCOs voted unanimously to add the following article to the bylaws:

Article XVII – Meetings and Voting During Emergencies

During a pandemic, natural disaster, or other emergency where meeting in person is not possible or safe, these provisions apply:

Section 1.  A “meeting” in these bylaws can include live gatherings of members by electronic means, such as a conference call or video conference, where all members can participate in organization business in real time.

Section 2.  Organization business may be conducted by electronic vote without a meeting, so long as procedures are otherwise consistent with these bylaws.

Section 3.  The membership may adopt, by majority vote, rules providing procedures for decisions made under Sections 1 and 2 of this article, including under what circumstances each method is used. Such rules may be adopted by electronic meeting or electronic vote following procedures adopted by the Executive Board.

Procedures for Adopting Emergency Rules

In accordance with Article XVII, Section 3 of the bylaws, on June 3, 2020 the Executive Board voted to approve these procedures for adopting emergency meeting and voting rules.

  1. Emergency meeting and voting rules will be adopted by electronic vote of members without a live meeting.  A majority of total votes cast is required to adopt the rules.  At least 20 total votes must be cast to meet the quorum requirements under Article V, Section 6 of the bylaws.
  2. All members will be notified by email of the proposed rules, how to vote electronically, how to request assistance with electronic voting if necessary, and the deadline for completing the electronic vote.  The deadline to vote on proposed rules shall be no less than 72 hours after voting commences.
  3. The procedure, software, or program used for electronic voting will be decided by the Chair or Chair’s designee.
  4. Any member who is unable to successfully vote using the chosen electronic means must request assistance following the instructions in the email under section 2, above.  A member who requests assistance prior to the voting deadline may have their vote recorded by email, phone call, or other means if necessary as an alternative to the standard electronic voting procedure.
  5. To be eligible to vote on the rules, one must become a “voting member” under Article III of the bylaws by the time the electronic voting period starts.  Individuals who become members during the middle of the electronic voting period will not be eligible to vote.
  6. If adopted by majority vote, rules become effective immediately after the deadline for completing the electronic vote.
  7. Once adopted, emergency meeting and voting rules are amended per the following procedure:

    a.  Any member may request an amendment to emergency meeting and voting rules by contacting the Chair.

    b.  The Executive Board shall discuss any rule amendment requested by a member at or before its next meeting.

    c.  The Executive Board may propose an amendment to voting rules by majority vote.  If proposed, the amendment is adopted through the procedure described in sections 1 through 4, above.

General Rules for Virtual Meetings and Electronic Voting

A majority of the membership voted to adopt these rules by electronic vote ending June 7, 2020:

  1. Under normal circumstances, organization business is required by the bylaws to be conducted at in-person membership meetings.
  2. During a pandemic, natural disaster, or other emergency where meeting in person is not possible or safe, the Executive Board may by majority vote convert a regular or special membership meeting to a virtual meeting, to which these rules, and any other adopted emergency meeting and voting rules, will apply.
  3. The Executive Board may only convert an in-person regular or special membership meeting to a virtual meeting with at least 10 days’ notice.  If the Executive Board determines an in-person meeting is not possible or safe less than 10 days prior to said meeting, then the meeting will be cancelled and no business will be conducted until the next meeting.
  4. When a meeting is converted to a virtual meeting, business may be conducted during a live gathering of members by electronic means, such as by conference call or video conference, where all members can participate in organization business in real time.  Business may also be conducted by electronic vote without a meeting, so long as procedures are otherwise consistent with the bylaws.  The membership can adopt additional emergency meeting and voting rules that indicate which method of conducting business shall be used for different categories of business (e.g. endorsements, officer elections, resolutions, PCO appointments, etc.)
  5. When business is conducted by virtual meeting, these procedures apply:

    a.  Unless otherwise provided by rule, business conducted by virtual meeting should simulate an in-person meeting as much as is practical.

    b.  Voting and vote tabulation during virtual meetings may be conducted through any fair and accurate method chosen by the Chair or Chair’s designee.

    c.  Members must be instructed how to request assistance if the member has difficulty using the technology or method chosen for conducting business.

    d.  Members who request assistance but are ultimately unable to participate using the chosen technology or method shall be provided alternative ways to participate as practical.
  1. When business is conducted by electronic vote without a meeting, these procedures will apply:

    a.  The threshold necessary for a decision to be made (e.g. majority, two-thirds, etc.) will be the total yes votes cast divided by the total of all votes cast electronically.  For votes where only Elected and Appointed PCOs may vote, at least 15 Elected/Appointed PCOs must cast a vote to reach a quorum.  For votes where the entire membership may vote, at least 20 members must cast a vote to reach a quorum.

    b.  All eligible voters will be notified by email of the decision to be voted on, how to vote electronically, how to request assistance with electronic voting if necessary, and the deadline for completing the electronic vote.  The deadline to vote on any decision shall be no less than 48 hours after voting commences.

    c.  The procedure, software, or program used for electronic voting will be decided by the Chair or Chair’s designee.

    d.  Any eligible voter who is unable to successfully vote using the chosen electronic means must request assistance following the instructions in the email under section b, above.  A member who requests assistance prior to the voting deadline may have their vote recorded by email, phone call, or other means if necessary as an alternative to the standard electronic voting procedure.

    e.  Unless otherwise provided by rule, to be eligible to vote on a decision one must become a “voting member” or a PCO under Article III of the bylaws by the time the electronic voting period starts.  Individuals who become members during the middle of the electronic voting period will not be eligible to vote on that decision.

    f.  If the decision obtains the required threshold of votes, then the decision is considered effective immediately after the deadline for completing the electronic vote, unless otherwise provided by rule.

Emergency Resolution Rules

A majority of the membership voted to adopt these rules by electronic vote ending June 7, 2020:

  1. All proposed Resolutions shall be sent to the Chair no later than 12 days prior to the membership meeting. 
  2. The Chair shall distribute notice and copies of proposed resolutions in their meeting notice to the membership, as well as contact information for the resolution’s author.
  3. Any member who wishes to suggest amendments to the resolution shall contact the author no later than three days prior to the membership meeting. The author shall review changes and send the final version to the Chair for distribution no later than two days prior to the membership meeting.
  4. The Chair shall distribute the final proposed resolution to the membership no later than one day prior to the membership meeting. 
  5. The Chair shall invite people to sign up to speak for or against the resolution (a maximum of three speakers on each side). 
  6. Speakers for and against the Resolution shall address the membership at the electronic meeting. 
  7. Consideration of resolutions shall, to the extent possible, use Robert’s Rules, except that:
    a.  A person making a motion, including proposing a resolution, may accept a proposed amendment as friendly without approval of the rest of the body; and
    b.  No motion, point of privilege, or other action can be taken by any person without that party being recognized by the Chair.  
  8. Voting shall occur electronically during the meeting using a combination of electronic voting tools and voice vote. Passage of a proposed resolution shall require a simple majority of present and voting members.
  9. Any resolution submitted to the Chair later than 12 days prior to the membership meeting, but no later than 2 days prior, shall be distributed to the membership.  Any such resolution will only be considered during the meeting if the 10-day notice rule is suspended by two-third vote per Article XII, Section 1 of the bylaws.
  10. Any resolution submitted to the Chair later than 2 days prior to the meeting will not be distributed and will not be placed on the agenda.

Emergency PCO Appointment Rules

A majority of the membership voted to adopt these rules by electronic vote ending June 7, 2020: 

  1. Individuals seeking appointment as an Appointed PCO or Acting PCO should contact the PCO Recruitment Coordinator to start the application process.
  2. PCO applications can be signed by electronic signature, which can include a statement by email agreeing to the contents of the application.
  3. In every membership meeting, announcement of PCO applications shall be an item on the agenda.
  4. It is recommended that a completed, signed PCO application be submitted to the Political Director no later than 1 day prior to the membership meeting at which the prospective PCO will be considered.
  5. A completed, signed PCO application must be submitted to the Political Director prior to the announcement of PCO applications during a meeting.
  6. Prospective PCOs who have submitted their completed, signed application shall be announced by the Chair at the membership meeting. 
  7. As soon as practical after the meeting at which prospective PCOs are announced, the Chair or the Chair’s designee shall commence an electronic vote to appoint the prospective PCOs.
  8. All current Elected and Appointed PCOs are eligible to vote on PCO appointments.
  9. In the event there are no contested PCO appointments, they may be appointed as a slate in one up-or-down vote.
  10. If there are one or more precincts for which there are applications received for two or more prospective PCOs, then each precinct shall be voted on separately.  A PCO candidate is appointed if they receive a majority of the vote.  In case of a tie, the winner will be determined by lot.  If there are three or more candidates for a single precinct, ranked-choice voting may be used, or a series of runoff elections in which the candidate receiving the fewest number of votes is removed after each election (with ties determined by lot).
  11. Prospective PCOs who win election under section 10, above,  shall be considered an Appointed or Acting PCO, and a voting member, immediately after the deadline for voting.

Emergency Officer Election Rules

A majority of the membership voted to adopt these rules by electronic vote ending June 7, 2020: 

  1. Article VII of the 36th District Democrats Bylaws governs who is eligible to serve as an officer of this organization. 
  2. Officer vacancies shall be announced by the Chair in a membership meeting or in a notice to the membership as soon as possible after the Chair becomes aware of the vacancy. 
  3. The Chair shall notify the membership of an officer election at least 10 days prior to the meeting at which the officer election will be considered.
  4. Members who are interested in being elected as an officer are encouraged to contact the Chair to express their interest.
  5. Interested candidates must self-nominate by sending an email to the Chair prior to the beginning of the meeting at which the officer election will be considered.  Nominations will not be taken from the floor during the meeting.
  6. At the meeting, the Chair will announce the self-nominated candidates.  Each candidate may give a one-minute speech at the membership meeting or submit a statement for the Chair to read.
  7. As soon as practical after the membership meeting at which the candidates for a vacancy are announced, the Chair or the Chair’s designee shall commence an electronic vote to elect a candidate for each vacant officer position.
  8. Per Article VI, Section 3 of the bylaws, only Elected or Appointed PCOs may vote on elections for the following offices: Chair, Vice-Chair, Delegates to the King County Democratic Central Committee (KCDCC) and Delegates to the Washington State Democratic Central Committee.  Per KCDCC rules, only Elected or Appointed PCOs may vote on elections for KCDCC Alternate positions.  All voting members under Article III of the bylaws may vote on all other officer positions.
  9. In the event there is only one nominee for a vacant officer position, voters may vote Yes or No on whether to elect the candidate.
  10. For vacant officer positions for which there are two or more nominees, a majority of the vote is required to be elected.  In case of a tie, the winner will be determined by lot.  If there are three or more nominees for a vacant officer position, ranked-choice voting may be used, or a series of runoff elections in which the nominee receiving the fewest number of votes is removed after each election (with ties determined by lot).
  11. A nominee who wins election under section 10, above,  shall immediately take office and shall be eligible for all applicable privileges after the deadline for voting.

Emergency Endorsement Rules 

A majority of the membership voted to adopt these rules by electronic vote ending June 7, 2020: 

  1. The Chair shall notify the membership at least 10 days prior to the meeting at which endorsements will be considered.  The Chair shall distribute the list of Executive Board endorsement recommendations to the membership prior to the meeting.
  2. Endorsement business will be conducted live during the virtual membership meeting, including debate and voting.
  3. The Chair has the authority to create a slate of uncontested or likely-uncontroversial endorsement decisions for collective approval in one motion.  A candidate may be removed from the slate for individual consideration by majority vote of members present and voting.
  4. For all other endorsements not considered in a slate, consideration will proceed one elected office or ballot measure at a time.
  5. In addition to Sections 1 through 4, above, the Endorsement Rules used for the last few years, below, are hereby adopted and will be followed as closely as practicable in the virtual meeting:

36th District Democrats Endorsement Rules

  1. General

    a.  Any 36th District Democrat defined as a voting member in Article III of the District Bylaws, is eligible to vote on motions to endorse.

    b.  A motion to consider endorsement from the Executive Board shall be considered prior to any other motions to endorse (Article XIII, Section 3 of the Bylaws).  If no action was taken by the Executive Board, motions from the floor are open for consideration.

    c.  A motion to endorse an additional candidate or candidates is not in order following passage of an endorsement motion in a particular race (Article XIII, Section 4, Subsection a2).

  2. Endorsement eligibility and interview process

    a. To be eligible for endorsement, a candidate must file as a Democrat or in the case of a nonpartisan race other than judicial positions or ballot measures, must identify as a Democrat.  Judicial candidates must demonstrate Democratic principles.

    b.  A candidate must complete the current King County Democrats Questionnaire (found at kcdems.org) and must interview with the Executive Board of the 36
    th District to be considered for Executive Board recommendation.  In the case that a candidate may not be present physically for an interview with the Executive Board, a surrogate may be sent in their place.

    c.  Interviews are open to the public.  Video recordings will be posted on
    36th.org. Where videotaping isn’t available, transcribed notes will be posted in their place.

  3. Endorsement requirements

    a.  If a candidate or ballot measure received 2/3 of the Executive Board’s recommendation, that motion will be forwarded onto the voting membership for consideration. At least 55% of those present and voting is required to sustain an Executive Board recommendation.

    b.  If 55% is not reached to sustain an Executive Board recommendation, the floor will then be opened to motions from voting members. At least 55% of those present and voting shall be required for the endorsement motions from the floor to be approved.

    c.  To determine the order in which motions from the floor will be considered, the Chair will ask for all proposed endorsement motions to be made at the outset.  For each motion receiving a second, there shall be a non-debatable straw vote.  The motion receiving the most straw votes will be debated and voted upon first.  If that motion fails, the Chair will ask for any additional motions to be added to the original list and a new straw vote will be held.

    d.  Each motion on the floor shall have up to three speakers for the motion and three speakers against the motion, timed at one minute each, rotating in turn.  For motions made from the floor, the maker of the motion is given preference as the first speaker in favor.  Only voting members may make motions from the floor and speak for/against motions. Voting members may cede time to non-members.

    e.  It is the prerogative of the Chair to move the agenda when it is apparent that various endorsement combinations (e.g., dual or triple endorsements) will not reach the 55% threshold necessary for an endorsement.

  4. Use of 36th District endorsement

    a.  Endorsed candidates and ballot measure campaigns may use the 36th District Democrats name and endorsement in any and all literature and voter contact materials.

    b.  Endorsed candidates and ballot measures may also use district resources such as membership data and website to solicit volunteers and assistance on the campaign.

    c.  The district endorsement is good through the current election season.  If no endorsed candidate makes it past the primary, a new endorsement process for the remaining candidates shall be considered for the general election.

    d.  Endorsed candidates and ballot measures shall be listed in the 36
    th District voter’s pamphlet, which will be provided to PCOs for distribution prior to the election.

    e.  The district will not be distributing campaign literature to PCOs.  Instead, endorsed candidates may include an “ad” in the district voter’s pamphlet for a donation amount to be set by the Executive Board to cover the cost.


Comments are closed.

Back to Top ↑
  • 36th Important Dates & Events

  • Upcoming Events

  • Connect with us on Facebook

  • Latest News