Bylaws

BYLAWS of the 36th DISTRICT DEMOCRATS

PREAMBLE/MISSION

The mission of the 36th District Democrats is to increase political participation
and civic involvement in the District by educating residents about the principles of
the Democratic Party and empowering residents to support campaigns that
reflect Democratic values. We endorse candidates, and ballot measures, and
develop a legislative agenda that reflects the priorities of the District and the
platform, policies, and values of the Democratic Party. Our goal is to provide
funds and organizational support to advance Democratic campaigns and
candidates that support our values through Get Out The Vote (GOTV)
organizing, voter registration and education.

ARTICLE I – NAME

The name of this organization shall be the “36th District Democrats.”

ARTICLE II – POLICY

Section 1 . This organization shall function continuously and shall otherwise
operate according to state law and the applicable Bylaws and rules of the King
County Democratic Central Committee and the State and National Democratic
Charters and rules.

Section 2 . It shall be the policy of this organization to contribute to the growth,
development, and influence of the Democratic Party; and to increase Party
responsibility by guaranteeing maximum participation, equal representation and
equal treatment of all.

Section 3. This organization shall support the goals and principles of the
Democratic Party and those candidates who, by their records and reputations,
are in general agreement with adopted Party platforms, and who have been
endorsed by this organization.

ARTICLE III – MEMBERSHIP

Section 1. All 36th District Precinct Committee Officers (PCOs), whether Elected,
Appointed, or Acting, shall be voting members of this organization.
a. Elected PCOs are PCOs elected pursuant to RCW 29A.80.051.
b. Appointed PCOs are PCOs appointed by the 36 th District Democratic
PCOs to represent the precinct in which they are registered to vote.
c. Acting PCOs are PCOs appointed by the 36 th District Democratic PCOs
to represent a 36 th District precinct in which they are not registered to vote.

Section 2. Any registered voter in the 36th District who declares that he or she is
a Democrat, who agrees to have his or her name published as a Democrat, and
who pays dues to the 36th District Democrats shall be a voting member in this
organization. Any other person who declares that he or she is a Democrat and
pays dues to the 36th District Democrats shall be a non-voting member in this
organization.

Section 3. Dues.
a. Annual dues for members shall be:
(1) $5.00 for those who are low income.
(2) $36.00 for families
(3) $25.00 for other members.
(4) Other membership categories may be established by majority
vote of the membership to acknowledge additional levels of
financial support.
b. Membership under Section 2 shall expire on December 31 st of the
calendar year in which dues are received.
c. Voting privileges at a meeting will be extended to voting members
whose dues were received either 25 days prior to the meeting or by the
date of the previous District meeting. This requirement for advance
payment of dues is waived (i.e. an eligible person may pay dues at that
meeting and be immediately eligible to vote) under either of the following
circumstances:
(1) At any meeting, for those who were members in good standing
during the previous calendar year under either Section 1 or 2; or
(2) At the biennial reorganization meeting, for everyone.
d. The Executive Board may exercise the option of waiving dues and
extending annual membership status to any person for whom the payment
of dues would constitute a hardship.

Section 4. PCOs shall be encouraged to pay dues, but retain voting privileges
regardless of dues status. For matters for which only Elected and Appointed
PCOs can vote under Article VI, Sections 2 and 3, the Elected and Appointed
PCOs attain these voting rights per the rules of the King County Democratic
Central Committee. For matters for which all 36th members can vote under
Article VI, Section 1, Appointed and Acting PCOs attain voting rights at the next
meeting following the meeting at which the PCO is appointed (unless the PCO is
already a member by paying dues under Section 3(c), above); except for
Reorganization meetings held in January of every odd-numbered year pursuant
to RCW 29A.80.061, at which Appointed and Acting PCOs can vote as members
immediately upon appointment. Elected PCOs attain membership rights upon
taking office on December 1st of an even-number year.

ARTICLE IV – PRECINCT COMMITTEE OFFICERS

The procedures of the rules of the King County Democratic Central Committee
shall govern the appointment of PCOs, except for the requirement that appointed
and acting PCOs collect signatures of 10 registered voters in the precinct.

ARTICLE V – MEETINGS

Section 1 . A District meeting may be a regular or a special meeting.

Section 2. Meetings shall be held monthly; November and December meetings
shall be at the discretion of the Executive Board.

Section 3. Special meetings may be called by the Chair or a majority of the
Executive Board.

Section 4 . District Meetings will serve as a forum, where free and open
discussion of all political ideas and issues will be encouraged. If necessary, the
Chair may impose rules for formal debate on important issues.

Section 5. District meetings, except as otherwise specifically provided for by rules
adopted, shall be held pursuant to and in conformity with Robert’s Rules of
Order, as most recently revised.

Section 6. Quorum. A quorum shall consist of 20 members at all District
meetings. At least 15 PCOs must be present for consideration of any matter on
which only PCO’s may vote, except that only 10 PCO’s must be present to
consider the approval of PCO applications.

Section 7. Notice of meetings. At least ten days in advance of the meeting date,
a written notice stating the time and place of the meeting shall be mailed to each
member, either by electronic mail or regular mail. To the extent practical, every
effort will be made to accommodate the members as to preferences for either
e-mail or regular mail.

ARTICLE VI – VOTING PROCEDURES

Section 1 . Voting privileges on all business that comes before the organization
will be extended to all voting members in good standing, except as provided in
Sections 2 and 3.

Section 2. During a Reorganization meeting held in January of every
odd-numbered year pursuant to RCW 29A.80.061, only Elected PCOs may vote
on the following:
a. Election of the Chair, Vice-Chair, Delegates to the King County
Democratic Central Committee, and Delegates to the Washington State
Democratic Central Committee.
b. Adoption or amendment of the organization’s Bylaws.

Section 3. During any meeting other than a Reorganization meeting under
Section 2, only Elected or Appointed PCOs may vote on the following:
a. Election of the Chair, Vice-Chair, Delegates to the King County
Democratic Central Committee, and Delegates to the Washington State
Democratic Central Committee.
b. Filling of legislative vacancies.
c. Approval of PCO applications.
d. Adoption or amendment of the organization’s Bylaws.

Section 4 . Formal nominations shall be made from the floor by any member for
any race. A person who is unable to attend an election meeting must announce
their candidacy with a written statement.

Section 5. In a contested election, voting shall be by show of hands or signed
ballot.

Section 6. Proxies shall not be allowed.

Section 7. The nominations and elections for each office shall be held one at a
time. Nominating speeches shall be limited in time.

Section 8. Balloting Requirements:
a. All officers shall be elected by a majority of those eligible to vote for the
office present and voting. In the event that no person receives a majority
on the first ballot cast, the person receiving the fewest votes shall be
eliminated. On each succeeding vote the same rule shall apply until one
person receives the majority of votes for the position.
b. In case of balloting to fill a legislative vacancy, the vote for each position
shall be considered a separate election, and signed ballots shall be used.

ARTICLE VII -OFFICERS AND DUTIES

Section 1. Only Elected, Appointed, or Acting PCOs, or those willing to be
appointed as an Appointed or Acting PCO at the earliest opportunity, may be
elected to the following offices:
a. Chair – The Chair shall serve as the executive officer of the organization
and chair meetings of the membership and the Executive Board.
b. Vice-Chair – The Vice-Chair shall serve in the absence of the Chair and
shall serve as the chair of the Administration and Finance Committee.

Section 2. Voting members in good standing may be elected to the following
offices:
a. Treasurer: The Treasurer shall receive and disburse funds of the
organization, prepare a financial report for each regular meeting of the
organization, and file such public disclosure reports as are required by
law. The Treasurer shall serve on the Administration and Finance
Committee.
b. Secretary: The Secretary shall keep minutes of all meetings and all
records of the organization except as assigned to other officers. The
Secretary shall serve on the Administration and Finance Committee.
c. Political Director: The Political Director shall be responsible for the Get
Out The Vote (GOTV) organizing, voter registration, and precinct
organization. The Political Director shall work with the Neighborhood
Committee Officers (“NCOs”) to oversee PCO recruitment and
management, literature distribution, precinct caucus management, and
shall perform other duties as directed by the Chair. The Political Director
shall serve as chair of the Political Committee.
d. Policy Director: The Policy Director shall be responsible for educating
the membership about relevant local, state, and national policy and
political issues; maintaining open communication with other Democratic
organizations, advocacy organizations and constituencies; coordinating
lobbying activity; researching ballot measures and propositions;
developing a draft platform prior to the legislative district caucus; and other
duties as assigned by the Chair. The Policy Director shall serve as chair
of the Policy Committee.
e. Communications Director: The Communications Director shall be
responsible for communications between the organization, the
membership, and the public, including the newsletter, website, social
media, and press releases. The Communications Committee shall also be
responsible for the organization’s information technology systems, voter
database and membership list; and other functions as assigned by the
Chair. The Communications Director shall serve as chair of the
Communications Committee.
f. Washington State Democratic Central Committee Representatives: Two
representatives of different genders shall represent the organization at
State Democratic Central Committee meetings and report to the
membership at regular meetings. These representatives shall serve as
officers on the Policy Committee.
g. King County Democratic Central Committee Representatives: Two
representatives of different genders shall represent the organization at
King County Democratic Central Committee meetings and report to the
membership at regular meetings. These representatives shall serve as
officers on the Policy Committee.
h. Neighborhood Committee Officers (“NCOs”): There shall be at least
three NCOs elected to help organize the precincts, including membership
recruitment, literature distribution, and precinct caucus management.
Additional NCO positions may be created under Section 3. The NCOs
shall serve on the Political Committee. The Political Committee shall
divide the precincts of the district between the NCOs from time to time
based on the needs of the organization and the resources available. The
NCOs will be responsible for organizing their assigned precincts and
representing the PCOs in their assigned precincts on the Political
Committee and the Executive Board.

Section 3. In an addition to the elected officer positions specified in Sections 1
and 2 of this Article, other elected officer positions may be created through the
following procedure:
a. The Nominating Committee or the membership recommends the
creation of a new elected officer position and job description by majority
vote;
b. The recommended position and job description are published in the
notice of the meeting, including notice of a vote on creating the position at
the next membership meeting; and
c. The membership approves the creation of the position by a two-thirds
vote at the membership meeting following publication in the newsletter.

Section 4. A vacant elected officer position created under Section 3 may be
eliminated following the same procedure in Section 3. Elected positions
specified in Sections 1 and 2 can only be eliminated by amending these bylaws.

Section 5. An individual may concurrently serve in more than one elected officer
position, except that an individual shall not concurrently serve in more than one
of the following elected officer positions: Chair, Vice Chair, Secretary, Treasurer,
Political Director, Policy Director, and Communications Director. A person
serving in more than one officer position shall retain only one vote on the
Executive Board.

Section 6. The Chair may appoint the following non-voting officers:
Parliamentarian and Sergeant-at-Arms.

Section 7. All positions shall perform such other functions as may from time to
time be delegated by the Chair.

ARTICLE VIII – ELECTION OF OFFICERS, TERM OF OFFICE, VACANCIES

Section 1. All officers specified in Article VII, Sections 1 and 2, shall be elected at
the District reorganization meeting held in January of each odd-numbered year
and shall serve until their successors are elected at the next reorganization
meeting two years later.

Section 2. In the event of a vacancy occurring after the District reorganization
meeting in any of the elected offices specified in Article VII, Sections 1 and 2, an
election shall be held to fill such vacancy at the next meeting of the organization,
provided that notice of the election shall have been published in the notice of the
meeting.

Section 3. In the event of a vacancy occurring after the District reorganization
meeting in any of the elected officer positions created under Article VII, Section
3, or upon the creation of the position, an election may be called by the
Nominating Committee or by a majority vote of the membership. Such election
shall be held at the next meeting of the organization, provided that notice of the
election shall have been published in the notice of the meeting.

Section 4. Upon the call of an election for a position created under Article VII,
Section 3, the Nominating Committee may select a recommended nominee for
that position. At the time of the election, the recommended nominee shall be an
automatic nominee for the election, provided that notice of the nomination shall
have been published in the notice of the meeting. The floor shall be open for
other nominations from the membership and the position shall be filled by
majority vote.

Section 5. At a reorganization meeting, advance notice is not required for a vote
to create a position under Article VII, Section 3, or the election of an officer to that
position. Such vote or election may be proposed by the Nominating Committee
or membership and held immediately.

ARTICLE IX – REMOVAL FROM OFFICE

At any regular meeting, by a two-thirds vote of the members eligible to vote for
the office present and voting, the organization may remove any elected officer
who has failed to carry out the duties of the office; except that the Chair may be
removed by a majority of the Elected PCOs pursuant to RCW 29A.80.061.

ARTICLE X – EXECUTIVE BOARD

Section 1. The Executive Board shall consist of all elected officers of this
organization, including officers specified in Article VII, Sections 1 and 2 and
officers filling positions created under Article VII, Section 3, any elected officer of
the King County Democratic Central Committee (KCDCC), State Central
Committee of the Washington State Democratic Central Committee (WSDCC), or
Democratic National Committee (DNC) who resides in the 36th District and is a
member of the organization. It may also include as non-voting officers the other
officers appointed by the Chair.

Section 2. The Executive Board shall meet every month or as necessary at the
call of the Chair. Notice of such meeting shall be published on the organization
website. In urgent situations, special meetings may be called by the Chair or by
a majority of the Executive Board officers. Executive Board meetings shall be
open to the membership.

Section 3. The Executive Board shall be responsible for setting policy direction
for the organization, and shall have sole authority to release funds unless that
authority is delegated to a committee, except as provided in Article XV.

Section 4. A quorum of the Executive Board shall be 40% of the voting officers.

Section 5. If necessary, the Executive Board may conduct brief meetings and
make decisions via email or other electronic communication. When making
decisions by email, a motion shall require a majority vote of the total number of
elected officers.

ARTICLE XI – COMMITTEES

Section 1 . The Chair shall establish four standing committees: Administration and
Finance, Political, Policy, and Communications. The Chair may establish
additional ad hoc committees and designate the chair and members thereof.

Section 2. Administration and Finance Committee: The Administration and
Finance Committee shall be chaired by the Vice-Chair of the organization and
shall include the Secretary, the Treasurer, and may include other officers in
positions created under Article VII, Section 3. The Administration and Finance
Committee shall be responsible for organization finances, record-keeping,
organizing events, fundraising, coordinating membership recruitment and
retention, community service activities, and other functions as assigned by the
Chair.

Section 3. Political Committee: The Political Committee shall be chaired by the
Political Director and shall include the NCOs and may include other in positions
created under Article VII, Section 3. The Political Committee shall be responsible
for Get Out The Vote (GOTV) organizing and voter registration. The Political
Committee will organize the precincts, including PCO recruitment and
management, literature distribution, precinct caucus organization, and other
functions as assigned by the Chair.

Section 4. Policy Committee: The Policy Committee shall be chaired by the
Policy Director and shall include the four elected State and County delegates and
may include other officers in positions created under Article VII, Section 3. The
Policy Committee shall be responsible for educating the membership about
relevant local, state, and national policy and political issues; maintaining open
communication with other Democratic organizations, advocacy organizations,
and constituencies; coordinating lobbying activity; researching ballot measures
and propositions; developing a draft platform prior to the legislative district
caucus; and other functions as assigned by the Chair.

Section 5. Communications Committee: The Communications Committee shall
be chaired by the Communications Director and may include other officers in
positions created under Article VII, Section 3. The Communications Committee
shall be responsible for communications between the organization, the
membership, and the public, including the newsletter, website, social media,
press releases, and the creation of voter literature. The Communications
Committee shall also be responsible for the organization’s information technology
systems, voter database and membership list, and other functions as assigned
by the Chair.

Section 6. Nominating Committee: The Nominating Committee shall be chaired
by the Chair of the organization and shall include the Vice Chair, Secretary,
Treasurer, Political Director, Policy Director, and Communications Director. The
Nominating Committee shall have three powers:
a. Recommend creation of elected officer positions and job descriptions
to the membership under Article VII, Sections 3;
b. Call an election under Article VIII, Sections 3 and 5, to fill such a
position; and
c. Recommend a nominee under Article VIII, Sections 4 and 5, to fill such
a position.

ARTICLE XII – RESOLUTIONS

Section 1. All resolutions and motions not pertaining to the organizational
business of the organization shall be published in full or in summary by electronic
notification prior to the consideration at the next District meeting. However, if the
subject is timely, and in the best interest of the organization, this rule may be
suspended by a two-thirds vote of those present and voting.

Section 2. All motions at a meeting of the membership or Executive Board
(except procedural motions such as to approve the agenda, the minutes, the
Treasurer’s report, etc.) shall be in writing and shall be delivered to the Secretary
to be read into the record.

ARTICLE XIII – ENDORSEMENT PROCEDURE

Section 1. At any District meeting at which endorsements have been given as an
item for the Agenda, the membership may endorse candidates for elective office,
and any ballot measure.

Section 2. Only self-identified Democrats may be endorsed by the membership,
except candidates for judicial positions.

Section 3. The Executive Board may make recommendations to the membership
for endorsements, based on a two-thirds vote of the Executive Board officers
present and voting. Any such recommendation shall be considered prior to any
other motions to endorse.
a. The Executive Board may adopt by a two-thirds vote an Endorsement
Recommendation Policy consistent with these bylaws that establishes
requirements that candidates and ballot measure representatives must
follow to be considered for the Executive Board’s recommendation (e.g.
participate in an endorsement interview, submit the KCDCC questionnaire,
etc.) If adopted, the Policy is binding unless suspended by a three-fourths
vote of the Executive Board during the meeting at which an endorsement
recommendation would be considered. Any such Policy does not affect
motions to endorse by the membership. The Policy expires after the
election for which candidates were considered for endorsement.
b. When the Executive Board considers or votes on an endorsement
recommendation concerning a particular office or ballot proposition,
financially interested officers of the Executive Board must recuse himself
or herself from such vote. For purposes of this subsection, the term
“financially interested officers” includes only persons who are or expect to
be:
(1) A candidate for the particular office concerned.
(2) A campaign manager or any other employee of such candidate
or the candidate’s campaign committee.
(3) A campaign consultant or any other person compensated by
such candidate or the candidate’s committee.
(4) A campaign manager or employee of, or consultant or other
person compensated by, a committee for or against the particular
ballot proposition.

Section 4 .
a. Primary elections.
(1) Endorsements shall require a vote of 55% of the members
present and voting. More than one candidate for the same office
may be endorsed.
Endorsements prior to the close of the candidate filing period shall
be very rare and shall require both an Executive Board
recommendation and a 75 per cent vote of the members present
and voting.
(2) A motion to endorse an additional candidate or candidates is not
in order following passage of an endorsement motion.
b. General Elections.
(1) A candidate who was endorsed by the District in the primary
election shall be the endorsee of the District in the General
Election, except as provided in Section 4(b)(2).
(2) A candidate for office on the General Election ballot who was
not previously endorsed may be endorsed as a co-endorsee if that
candidate receives a two-thirds vote of the Executive Board
recommending a dual General Election endorsement, and a 75 per
cent vote of the membership.
If no candidate endorsed by the District advances to the General
Election ballot, the endorsement of a candidate for the General
Election shall follow the procedures and requirements of Section
4a(1 and 2).

Section 5 . Sections 1 through 4 of this article also apply to revocation of
endorsements, except that a revocation requires 2/3 of members present and
voting. Abstentions shall not count in any endorsement voting.

Section 6 . Any nominations made by a 36th district nominating convention held
under the rules of the Washington State Democratic Party shall not affect the 36 th
District Democrats endorsement process.

Section 7 . The 36th District literature distribution system may be used only for
endorsed candidates or ballot measures.

ARTICLE XIV – RESOURCE POLICY

Section 1. District resources subject to this policy shall include maps, lists of
members or voters, and copies of such materials in any form.

Section 2. This organization uses, creates and enhances resources to manage
and distribute District materials to its members, foster community and working
cooperation among its members, and perform political outreach, organization and
mobilization for residents of the District. Every attempt is made to support all
NCOs, PCOs, and volunteers in recruiting new members and performing
grassroots political organizing.

Section 3. The District shall have a public data policy that discloses the purpose
of its data collection, its uses, and its dissemination, so that people can take
responsibility for their own privacy.

Section 4. District resources may be used for District projects as authorized by
the Chair, the membership, or the Executive Board. To foster community and
enhance grassroots political organizing, all members are entitled to and will have
access to the membership list for non-commercial use.

Section 5. The Chair may enter into joint-use agreements with other Democratic
Party organizations with regard to District resources so long as the agreement
contains restrictions on further use or distribution of the resources.

Section 6. The Chair may enter into joint-use agreements with other users with
regard to District resources so long as:
a. The agreement contains restrictions on further use or distribution of the
resources;
b. The user is:
(1) An endorsed candidate;
(2) An incumbent 36th District legislator;
(3) An organization approved by a two-thirds vote at a District
meeting for
which notice of the proposed agreement has been published in the
notice of the meeting; OR
(4) A candidate for District office who requires a list of those eligible
to vote for the office sought.

Section 7. District resources obtained from the King County Department of
Records and Elections or from a commercial source, and which do not have
information added by the efforts of the District, may also be released pursuant
to a policy to be adopted by the membership.

ARTICLE XV- FINANCIAL PROCEDURES

Section 1. The Executive Board shall develop and monitor the District budget.
The Executive Board shall draft an annual budget no later than its February
meeting. The proposed budget shall be presented to the membership at the
regular March meeting. The Treasurer shall prepare and publish regular reports
on the organization website showing the annual budget and year-to-date
revenues and expenditures.

Section 2. Any non-budgeted expenditure which exceeds $200.00 must be
reviewed by the Executive Board and reported to the membership at the District
meeting.

Section 3. Expenditures that exceed the adopted budget by more than 10 per
cent in any expense category, or that are not provided for by the budget, must be
approved in advance by the Executive Board or the membership. When such an
expenditure is necessary and must be made before the Executive Board or
membership could realistically approve it, the emergency expenditure may be
made with approval of all of the following officers: the Chair, the Treasurer, and
the relevant Committee Chair. However, such emergency expenditures should
be avoided and must be reported to the Executive Board with an explanation
regarding why it had to be made without Executive Board approval.

Section 4. The Committee responsible for any special or fundraising event shall
develop and approve a budget in advance of the event, and report to the
Executive Board.

Section 5. Contributions to endorsed candidates, ballot measures, or other state
or local Democratic organizations shall be reviewed by the Executive Board and
ratified by the membership at a District meeting. When the organization’s meeting
schedule does not allow timely contributions within the election cycle, Executive
Board approval is sufficient, followed by notice to the membership.

Section 6. Organization funds may be spent only by the Treasurer or Chair and
only by check, debit card, or electronic transfer.

Section 7. The District shall maintain a non-exempt account to which
contributions from organizations, businesses, unions or other entities shall not
exceed PDC allowed limits in a calendar year. Contributions from individuals or a
candidate’s surplus funds account may be accepted in any denomination. The
non-exempt account shall be the primary bank account for the organization
although the district may elect to establish an additional exempt account.
Contributions to the exempt account may be of any denomination from any
source. However, expenditures from the exempt account are limited to exempt
activities only (including, but not limited to sample ballots, voter registration
expenses, voter identification or other party-building activities not related to the
election of a particular candidate).

Section 8. The Executive Board may require that the books be audited. The
Executive Board may establish an audit committee promptly after each
reorganization meeting. The results of the audit shall be reported to the
membership no later than the regular March meeting. Executive Board may
establish an audit committee promptly after each reorganization meeting. The
results of the audit shall be reported to the membership no later than the regular
March meeting.

ARTICLE XVI – AMENDMENTS

Section 1. These Bylaws shall function continuously.

Section 2. These Bylaws may be amended:
a. By a two-thirds vote of the Elected and Appointed PCOs present and
voting at any District meeting, provided that notice of such proposed
amendments shall have been published in the notice of that meeting, OR
b. At a Reorganization meeting by a simple majority of the Elected PCOs
present and voting, OR
c. At the first regular meeting following Reorganization by a simple
majority of the Elected and Appointed PCOs present and voting.

Adopted December 16, 2004
Amended January 20, 2005
Amended January 18, 2007
Amended May 8, 2008
Amended January 8, 2009
Amended January 12, 2011
Amended February 15, 2012
Amended January 16, 2013
Amended February 20, 2013
Amended January 18, 2017
Amended February 15, 2017
Amended January 16, 2019
Amended February 20, 2019


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